Position: Bookkeeper/Office Manager
Location: Garden City, NY
Industry: Law Firm
Employment Type: Full-Time
Overview:
A well-established law firm in Garden City is seeking an experienced and detail-oriented Bookkeeper/ Office Manager to oversee daily administrative operations and play a key role in managing firm finances, human resources, and billing processes. The ideal candidate is proactive, organized, and brings deep experience in legal office management, including proficiency with QuickBooks and legal billing systems.
Accounting & Financial Operations
Maintain and reconcile multiple checking accounts.
Manage and process payroll through QuickBooks Assisted Payroll.
Process remote bank deposits and ensure timely recording of all transactions.
Track and categorize expenses, and maintain general ledger accuracy.
Billing & Timekeeping
Utilize Time Slips or similar time and billing software to track attorney hours and generate invoices.
Work closely with attorneys and staff to ensure timely and accurate billing cycles.
Resolve billing discrepancies and respond to client inquiries related to invoices.
HR & Administrative Support
Handle onboarding paperwork and maintain employee files.
Coordinate benefit enrollment and liaise with benefit providers.
Address routine HR issues such as payroll adjustments, vacation/sick leave tracking, and compliance reporting.
Assist with preparing 1099s, W-2s, and other required tax documentation.
Serve as the primary HR contact for the firm:
Manage onboarding/offboarding processes
Address employee relations and ensure compliance with employment laws and firm policies
Administer benefits and coordinate with external HR/payroll vendors as needed
Coordinate office maintenance, supply inventory, vendor relationships, and IT service providers.
Support attorneys with administrative tasks and facilitate communication among legal and administrative staff.
Minimum 5 years of office management experience , preferably within a law firm environment.
Strong QuickBooks proficiency , including Assisted Payroll and multi-account management.
Experience with Time Slips or comparable time-tracking and billing software.
Solid understanding of HR policies and practices , with proven ability to handle sensitive personnel matters with discretion.
Excellent communication, problem-solving, and organizational skills.
Ability to multitask and adapt to shifting priorities in a fast-paced legal environment.
Compensation & Benefits:
Competitive salary based on experience ($85,000 - $110,000 base).
Health insurance and retirement plan options.
Paid time off and holidays.
Supportive and collegial office environment with opportunities for growth.
..., Owner Operated, Solo and Trainee drivers ~ Must be able to handle and drive reefer trailers ~ Home every two weeks with Day/night shifts ~ Weekend work is to be expected. ~ Pay starts at $1,200.00 up to $1,500.00 per week ona verage ~1,800 miles per week (starting...
...Job Description Job Description Fresh Pick Market + Caf Fresh Pick Market + Caf is a one-stop-shop for Music City Convention... ...than Sous Chef II or Sous Chef I. The Sous Chef III assures that foods are prepared using fundamental cooking techniques, seasoned for...
...protected categories. Know Your Rights: Responsibilities SOCIAL SERVICES II: To provide emotional support, crisis intervention... ...problems; information and referral; referrals for financial assistance and supportive services to patients and families with problems...
Light Industrial Worker I- 1-Year Contract Story City, Iowa **Must be within a drivable distance****Must be a US Citizen or Valid Green Card Holder****No 3rd Party or C2C Firms** Your Day-to-Day: Sweep and clean shop floors using brooms and floor scrubbers...
...quality standards and collaborate with the Localization QA team when those standards are not... ...processes and updates related to localization projects.Verify accuracy of reference materials... ...needs for the UI Localization labs.Manage daily and long-term project coverage and...